Staff meetings are an integral part of the smooth running of any organization. They include a number of points to be discussed, such as the launch of new projects, addressing to administrative issue, resolving of employer-employee conflicts etc.
Each of such meetings requires a schedule, or an AGENDA to be followed. Out there, are many pre written templates available for formulating a staff meeting agenda, which makes this task easier and less time consuming.
Some of the common characteristics integral to the agenda template, are as follows.
- Title of the meeting:
It tends to explain what the meeting is all about.
- Date and time.
- Venue.
- Name of the host:
This is the person who will be addressing the attendees. - Names of Attendees.
- Call to order:
The presence of each member is checked, either by calling out each name individually, or by asking each member to sign their names on the attendance sheet. - Administrative report:
This section in the template tells which part of administrative report is of importance and by whom it will be read. - Budget report:
If the meeting includes financial matters to be discussed, presentation of budget report is important. - Ongoing projects:
This gives a brief review of previous projects, their outcomes and shortcomings. - Open Discussion.
- Q/A session.
In addition to these integral components of agenda templates, following are some tips to increase the outcomes of the agenda.
- Specify in the agenda, the exact purpose of the meeting.
- Only include those topics, which can help achieve the ultimate goals of the meeting.
- Before formulating a new agenda, read the previous ones to estimate the time duration.
- Mail the agenda to all the attendees before the meeting starts.
A better formulated agenda always increases outcomes of a meeting. Hope this article helps.
